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FINAL
DRAFT - 10/28/97
BY-LAWS
AND ORGANIZATION STRUCTURE
OF
CHILDREN AND ADOLESCENTS
LOCAL
AREA NETWORK (C & A LAN) 77
ARTICLE
1
MISSION
The
mission of the Children & Adolescent LAN 77 (hereafter referred to as C
& A LAN 77 or LAN) is to strengthen families in order to enhance the
spiritual, physical, economic and social health of the Englewood and West
Englewood communities. Furthermore, the LAN's mission is to collaborate
with providers and consumers for the purpose of developing a unified and
comprehensive system of care for all children living in Service Area 77 who are
part of an agreed upon targeted population, or at risk of entering the targeted
population. The C A LAN will serve as an advocate for the needs of
these children and adolescents. C & A LAN 77 will pursue resources as
needed to accomplish its goals relevant to service system development and
coordination.
ARTICLE
II
NETWORK
STRUCTURE and PURPOSE
| Section
1 |
C &
A Local Area
Network (LAN)
is a network of providers who reside in or
render children and adolescent services in either community area,
and consumers who
reside in the community or receive services within the community, and
stakeholders who have a vested interest in the community.
The providers and consumers come together voluntarily to ensure a
coordinated, effective and efficient network system of services to families
and children excluded from the community or at risk of being excluded from the
community l and emotional problems of children and adolescents.
|
| Section
2 |
The
Structure will consist of : (A) the Local Area Network (LAN) which
is the general body
composed of community stakeholders. Its
members elect the governing body, the Steering Committee.
(B) the Steering Committee which implements policy and monitors LAN
approved activities and services; and (C) designated Standing Committees.
|
| Section 3 |
The area of
responsibility for the C & A LAN 77 are the Southwest Side
communities of
Chicago, Illinois.
|
| Section
4 |
Goals
of Network: 1) to provide a
community forum for networking of services; 2) to provide a forum for
interagency and consumer discussion and cooperation;
3) to improve services to youth and their families by insuring network
coordination between
involved agencies; and 4) to provide educational enhancement opportunities via
in-services, workshops, etc.
|
| Section
5 |
LAN
77 will support services that build on a family's strengths, that support community
based care and focus on helping youth remain at home, in their community and
local school.
|
| Section
6 |
LAN
77 will support efforts to develop and coordinate a service area wide child and
adolescent service delivery plan that coordinates services to meet the needs [i]
of
children excluded from the community or at risk of exclusion.
|
ARTICLE
III
LOCAL
AREA NETWORK (LAN)
| Section
1 |
The purpose of LAN 77
is to implement its mission, to
develop annual goals and objectives for C & A LAN 77; and to advise and assist the governing body, the
Steering Committee.
|
| Section
2 |
C
& A LAN 77 shall include, but
is not limited to, parent-consumers and representatives from the following
entities: Comprehensive Community Based Youth Services (CCBYS) agencies,
Illinois Department of Mental
Health and Development Disabilities (DMHDD) funded providers, Illinois
Department of Children and Family Services (DCFS) funded providers, health
providers, Community Youth Services Programs,
Chicago Board of Education representative, DASA funded agencies, private
funded child welfare providers' representatives, and representative
of youth law enforcement
entities. Any of the aforementioned
must reside in or provide services in
LAN 77 or provide services to persons who reside in LAN 77, or be stakeholders
who have a vested interest in the community.
|
| Section
3
|
Membership:
|
|
3.01 |
To
qualify for LAN membership a
parent-consumer or organization must: meet at least one (1) composition requirement delineated in
Article III, Section 2, attend at
least two (2) general LAN
meetings and serve on a Standing Committee for at least two
(2) consecutive meetings.
|
|
3.02 |
Membership
in C & A LAN 77 may be
accomplished by written request to the Membership Committee by a qualified
parent-consumer or organization.
If the request is from an organization, the request must be on the organization's official letterhead and signed by the
organization's representative authorized to
enter agreements on the organization's behave.
If the request is from a resident, any written request is sufficient.
|
|
3.03 |
The
Membership Committee shall inform potential members of
the LAN's membership requirements; disseminate
membership applications packets; insure that all LAN required
membership documents are corrected completed and returned ; and present the membership application to
the next Steering Committee meeting following receipt of completed package.
|
|
3.04 |
The Steering
Committee shall review all membership applications to insure that the potential
member meets all LAN membership requirements.
The Steering Committee may implement measures to determine if an
organization/agency has conducted business in a manner consistent with the LAN's
mission statement.
|
|
3.05 |
Those who request
membership must be elected
by a majority vote of LAN
membership present at the meeting in which the membership application is
presented. The membership
application must be presented to the LAN within 45 days after submission to the
Membership Committee. The Steering
Committee has responsibility for submitting membership application to the LAN
for vote. The LAN's decision is
forwarded to the proposed member in writing by the Secretary of the LAN.
|
|
3.06 |
Membership should be
reflective of the cultural and ethnic diversity of the Southwest Side.
|
|
3.07 |
More than one
representative from an agency/organization may be a
member of C & A LAN 77
However, each agency/organization representative must meet criteria for
membership.
|
|
3.08 |
In
cases where an agency/organization has more than one member in the LAN, that
agency /organization will
receive one vote so as to avoid over-representation from a single agency.
Every effort shall be made
to
diversify the membership by including representatives from numerous
agencies.
|
|
3.09
|
Meetings are open to the community. However, only members can vote,apply for funding initiatives of the LAN or be on a standing committee.
|
|
3.09 |
By majority vote of
the LAN membership can be terminate if it
is determined that the member's
business or personal conduct is in conflict with the mission of the LAN, is
placing the LAN in jeopardy, or is detrimental
to the community at large. The
Steering Committee shall have the responsibility to determine if
recommendation for membership termination is in order and presenting the
recommendation with supporting
information to the LAN. The Steering Committee may assign to the Membership
Committee the authority to investigate issues related to determining if
termination should be pursued.
|
|
3.10 |
Any person or
organization whose application is denied or membership revoked has a right to appeal that
decision to the Steering Committee.
|
| Section
4
|
Membership
Responsibilities
|
|
4.01 |
It is the
responsibility of each member to become knowledgeable about local needs,
services available and existing gap in services.
|
|
4.02 |
To serve on a
standing or
ad-hoc committee.
|
|
4.03 |
To attend general LAN
meetings regularly.
|
|
4.04 |
To maintain an
interest in and participate on issues coming before the LAN.
|
|
4.05 |
Organization members
must commit to ongoing presence via sending qualified representative regardless
if their initially selected representative is available to attend.
|
| Section
5: |
Code
of Conduct
All members of the LAN are expected to conduct his/her professional
operations in a manner that is professional, respectful to the client
population, and consistent with the LAN's Mission Statement.
Any member found to be providing services or personally behaving in a
manner injurious to consumers or their families; or guilty of other unethical
practices shall be subject to member termination.
|
| Section
6: |
Confidentiality
A LAN 77 is committed to
protecting the confidentiality of
records and communications for all
persons who request or receive services from LAN monitored funds. The LAN shall
follow all
confidentiality regulations set forth by funders. The Steering Committee
shall have responsibility to investigate and review any reported or suspected
breech of client confidentiality by a member and recommend corrective action to
the LAN. Breech of client
confidentiality may result in membership termination.
|
ARTICLE
IV
STEERING
COMMITTEE MEMBERSHIP
| Section
1
|
Purpose:
To serve as the governing
body for C & A LAN 77 with input from the
general body of C & A LAN 77.
The Steering Committee shall have responsibility for oversight of all
business of the LAN, monitoring Standing and Ad-hoc Committee operations;
receipt, disbursement and oversight of funds awarded to the LAN ;
insuring that all funds of the LAN are
utilized according to funding source guidelines and consistent with the
expectations of the LAN.
|
| Section
2 |
The
LAN Steering Committee will include at least 15 and not more than 25 members.
It is desired but not mandatory that membership will consist of 1/3
consumers. Membership may be
increased with a 3/4 vote of the general LAN
members.
|
| Section
3 |
Steering
Committee Membership:
|
|
3.01 |
The
LAN 77 Steering
Committee must be representative of the general LAN
membership. It shall include representatives of Comprehensive Community
Based Youth Services (CCBYS) agencies, Illinois Department of Children and
Family Services (DCFS) funded providers, the Chicago Board of Education and
youth law enforcement entities. In
addition representative from each funding source must be included.
|
|
3.02 |
To qualify for
Steering Committee membership a parent-consumer or organization must first
attend at least five (5) of the last 10 regular LAN
meetings in one calendar year, and
serve on a Standing Committee for at least three (3) consecutive
meetings.
|
|
3.03 |
Those who request
membership must be elected
by a majority vote of the Steering Committee membership present at the meeting in which
membership is presented. The
decision is forwarded to the proposed member in writing by the secretary of the
LAN.
|
|
3.04 |
Membership should be
reflective of the cultural and ethnic diversity of
the Southwest Side neighborhoods represented.
|
|
3.05 |
The members shall be
elected for a two (2) year term that can be extended for an additional two (2)
years at member's request and majority vote of
the Steering Committee membership. A
nominating committee will be formed in July and elections will take place at the
September Meeting.
|
|
3.06 |
Elections shall be
staggered with ½
of the membership up for election or re-election in any given year. After four
years, a member must be reelected by the general body of the LAN.
|
|
3.07 |
A member may resign
by submitting written notice to the chair.
|
|
3.08 |
A member can be
terminated from the Steering Committee if 2/3 of the Steering Committee members
determine that the member or member's organization
actions are detrimental to the mission, purpose or goals of
LAN 79 or if they no longer meet the membership requirements listed in Section 3.09
|
| Section
4 |
Steering
Committee Member Responsibilities
|
|
4.01 |
It is the
responsibility of each member to become knowledgeable about local
needs, services available and existing gaps in services.
|
|
4.02 |
To serve on a
Standing Committee and chair or co-chair a standing or ad-hoc committee as
needed.
|
|
4.03
|
To regularly attend general LAN and
Steering Committee meetings.
|
|
4.
04 |
To maintain an
interest and participate on issues coming before the LAN.
|
|
4.05 |
Organization members
must commit to an ongoing presence by sending a qualified representative if
their initially selected representative is unavailable.
|
ARTICLE
V
STEERING
COMMITTEE OFFICERS AND DUTIES
| Section
1 |
The
officers shall consist of Co-Chairs nominated and elected from the Steering
Committee membership. The
LAN general body must ratify the Co-Chairs, by majority
vote of members present, at the
first general meeting following Steering Committee election.
|
| Section
2 |
A
term is two years. If
an office becomes vacant, the LAN shall elect a successor to
fill the vacancy for the unexpired term of office.
The general election should be held in September.
|
| Section
3 |
No elected officer of the LAN can serve for more than two(2) consecutive
terms.
|
| Section
4 |
Co-Chairs
Duties
|
|
4.01 |
The Chairs shall
maintain a current general overview of the affairs and business of
the LAN. At least one
Co- chairs shall preside at all
meetings of the LAN Steering Committee.
The Chairs shall be a member ex-officio of all other committees except
the Nominating Committee, and shall appoint all committees.
|
|
4.02 |
Assign chairperson
and members to Standing and Ad-hoc committees.
|
| Section 5 |
A Secretary shall be
appointed and shall keep accurate minutes of all meetings of the LAN and arrange for their distribution to the members.
In the Secretary's absence, the Chair shall appoint a member to act as Secretary and take
the meeting minutes.
|
ARTICLE
VI
MEETINGS
| Section
1 |
The
Steering Committee shall meet at least monthly. By a majority vote, the
Steering
Committee shall determine a routine meeting schedule that includes the:
frequency, date, time and place of meetings.
|
| Section
2 |
The
general body of the LAN shall meet
at least monthly, with the exception of August and September.
A majority vote to the LAN shall determine a routine meeting schedule that includes the:
frequency, date, time and place of meetings.
|
| Section
3 |
LAN meetings shall be chaired by one of the Steering Committee
Co-chairs.
|
| Section
4 |
A
quorum for the Steering Committees
and General LAN shall consist of one (1) more than half the voting membership of
the respective committees.
|
| Section
5 |
Steering
Committee members should attend all meetings.
Any member who misses three consecutive meetings, without just cause,
shall be contacted by a representative of the
Steering Committee to determine continued interest in LAN Steering Committee
membership.
|
ARTICLE
VII
CONFLICT
OF INTEREST
No
member of the LAN steering committee shall receive a direct or personal fee for
service unless that member is part of an involved organization whose fiscal
agreement is made and overseen by the LAN Steering Committee.
ARTICLE
VIII
PROPRIETARY
RIGHTS
Materials
generated by LAN 77 are the exclusive property of the LAN and cannot be used
without the express written consent of the LAN 77 Steering Committee.
ARTICLE
IX
COMMITTEES
| Section
1 |
The
Steering Committee, by majority vote, shall determine the standing committees
for the LAN. A standing committee
shall be considered one whose
purpose, focus, responsibilities are determined to exceed one year duration or
which is receiving funds from the LAN.
|
| Section
2 |
Every
committee shall submit a report written by the chairperson or their designate
each month to the Steering Committee. Committee
reports shall be submitted at each regular Steering Committee meeting.
|
| Section
3 |
Committees
can not engage in contracting for services without the explicit
approval of the Steering
Committee. All request for
expenditure of LAN controlled funds must be submitted to the Steering
Committee for decision and approval. Standing
or ad-hoc committees can only recommend expenditures.
|
ARTICLE
IX
STANDING
COMMITTEES
| Section
1 |
Grant
Review Committee. The Grant Review committee is established to meet the
need of the LAN Steering Committee to respond to other agencies, organizations,
or governmental units who required the support of the LAN in order to qualify
for funding. The committee will
meet when a request is received and evaluate the request for support.
The committee will make a decision and report these to the Steering
committee. The committee will be
made up of a least five (5) members with one (1) member being chairperson.
Steering committee members interested in funding, which the Grant Review
Committee is considering, will need to excuse themselves from participation and
voting.
|
| Section
2 |
Wrap
|
| Section
3 |
Citizen
to Citizen.
The Citizen to Citizen Committee was established to meet the need of the LAN
Steering Committee to respond to the community regarding the issue of prevention
of abuse and neglect of children and adolescents.
This committee will distribute funding applications, when available, to
community agencies, organizations and individuals for programs to prevent abuse
and neglect in collaboration with others. The
committee meets when funding is available to review applications and make a
recommendation to the Steering Committee. The
monitoring and evaluation of the program is the responsibility of this committee
with the help of the Steering Committee. The
Citizen to Citizen Committee consists of at least five (5) members with one
being the chairperson. Reports are
presented to the Steering Committee as well as at the general LAN meeting to
provide adequate information to the community
|
| Section
4 |
Family Centered Services
This
committee shall develop, organize and implement a LAN approved service plan that
focuses on impacting the lives of families and children who reside within the
communities of the LAN. The
Committee shall monitor these service/program plans to assure quality service
delivery by the designated providers in accordance with funding directives. The
Family Centered Services Committee is responsible to the Steering Committee of
LAN 77.
|
| Section
5 |
Membership Committee A
Membership Committee shall be established to address
membership related issues as determined by the LAN.
The Membership Committee shall recruit
or identify potential new
members, receive and process membership applications; and orient LAN approved new members
to the LAN. All membership
documents must be approved by the Steering Committee and LAN.
Membership Committee responsibilities
shall include to:
|
|
5.01 |
Develop methods and procedures for identifying LAN general meeting
attendees who
meet membership requirements; as well as means to recruit
individuals and
organizations
who meet the LAN composition specifications as described in Article III
Section 2.
|
|
5.02
|
Develop agreement letter/contract which communicate membership terms and
agreement between each member and the LAN.
|
|
5.03 |
Develop and maintain membership packet, which shall
minimally consist of
an application form, an agency/organization commitment letter, and
confidentiality agreement form.
|
|
5.04
|
Submit to Steering Committee and LAN General Body, candidates for
membership with conformation that the candidate meets membership requirements.
|
|
5.05
|
Orient new members to LAN operations and membership responsibilities.
|
| Section
6 |
Standing
Chairperson Responsibilities
|
|
6.01 |
Develops a mission statement outlining the parameters of designated
sub-committee.
|
|
6.02
|
Conducts and chairs sub-committee meetings and informs
Steering Committee
of meeting times and locations.
|
|
6.03
|
Completes a written monthly report summarizing pertinent sub-
committee business and implementation of goals and presents
information at Steering and Local Area Network meetings.
|
|
6.04
|
Submits any initiative, budgetary proposals, programs and
activities to the Steering Committee for review prior to implementation.
|
|
6.05 |
Provides written information as requested by Steering Committee.
|
|
6.06
|
Assigns co-chairperson or designee to perform key functions
in Chairperson’s absence.
|
|
|
Ad
Hoc Committees
|
These
committees may be established when needed by LAN co-chairs, Committees may
fulfill such purposes as: studying problem areas and needs related to youth
services; to help evaluate community need through a structured needs assessment
process as needed; to inform LAN membership of legislation, issues or current
trends in service; to evaluate
local community satisfaction with services; to apply for funding and grant
applications for the entire LAN; to evaluate requests for support of new
programs; and to fulfill other activities related to the work of the LAN.
|
ARTICLE
X
FINANCIAL
MANAGEMENT AND FISCAL AGENT
| Section
1 |
The
Fiscal Agent for any LAN sponsored program or service shall be selected by a majority vote of the Steering
Committee and presented to the LAN for approval . Determination is to be based on the prospective agents
demonstrated ability to manage resources efficiently and practice sound fiscal
principles.
|
| Section
2 |
Fiscal
agent(s) must demonstrate ability
and capacity to deliver checks quickly to service providers when approved by the
Steering Committee.
|
| Section
3 |
Fiscal
agent(s) shall make reports to the full LAN at each regular meeting regarding
the LAN's budget and current levels of expenditures.
|
| Section
4 |
Fiscal
agent(s) will receive funding
dollars and disperse as directed by the LAN Steering committee or other body
authorized by the steering committee.
|
| Section
5 |
The
fiscal agent(s) shall prepare an annual written financial summary report.
|
| Section
6 |
The
fiscal agent(s) shall make
recommendations to the Steering Committee regarding strategies
to address fiscal problems.
|
ARTICLE
XI
AMENDMENTS
| Section
1 |
Proposed amendments to the working agreement may be suggested by any
member of the LAN steering committee by submitting the proposed amendment in
writing to the Chair within two (2) weeks prior to the next regular meeting.
The Chair shall present the amendment at the next regular meeting and a
vote will be taken at the following meeting.
A two-thirds (2/3) vote of the full LAN Steering Committee membership is
required for the adoption of any amendment to the working agreement.
|
ARTICLE
XII
LIABILITY
| Section
1 |
The
Local Area Network, being an organization
with no legal standing, shall not be held liable for the conduct or service
provision of its subcontractors. Correspondingly,
the LAN member agencies or individuals are also not liable for the actions of
subcontractors. Such liability
rests with the funding source, such as Illinois Department of Children and
Family Services, who fund services monitored or approved by the LAN.
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