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FINAL DRAFT - 10/28/97

BY-LAWS AND ORGANIZATION STRUCTURE

OF CHILDREN AND ADOLESCENTS

LOCAL AREA NETWORK (C & A LAN) 77

 

ARTICLE  1

MISSION

The mission of the Children & Adolescent LAN 77 (hereafter referred to as C & A LAN 77 or LAN) is to strengthen families in order to enhance the spiritual, physical, economic and social health of the Englewood and West Englewood communities.  Furthermore, the LAN's mission is to collaborate with providers and consumers for the purpose of developing a unified and comprehensive system of care for all children living in Service Area 77 who are part of an agreed upon targeted population, or at risk of entering the targeted population.  The C  A LAN will serve as an advocate for the needs of these children and adolescents.  C & A LAN 77 will pursue resources as needed to accomplish its goals relevant to service system development and coordination.

 

ARTICLE II

NETWORK STRUCTURE and PURPOSE

Section 1  

C & A Local Area Network  (LAN)  is a network  of providers who reside in or render children and adolescent services in either community area,  and  consumers who reside in the community or receive services within the community, and stakeholders who have a vested interest in the community.  The providers and consumers come together voluntarily to ensure a coordinated, effective and efficient network system of services to families and children excluded from the community or at risk of being excluded from the community l and emotional problems of children and adolescents.

 

Section 2

The Structure will consist of : (A) the Local Area Network (LAN) which  is  the general body composed of community stakeholders.  Its members elect the governing body, the Steering Committee.  (B) the Steering Committee which implements policy and monitors LAN approved activities and services; and (C) designated Standing Committees.

 

Section 3

The area of responsibility for the C & A LAN 77 are the Southwest Side communities of Chicago, Illinois.

 

Section 4

Goals of Network:  1) to provide a community forum for networking of services; 2) to provide a forum for interagency and consumer discussion and cooperation;  3) to improve services to youth and their families by insuring network coordination between involved agencies; and 4) to provide educational enhancement opportunities via in-services, workshops, etc.

 

Section 5

LAN 77 will support services that build on a family's strengths, that support community based care and focus on helping youth remain at home, in their community and local school.

 

Section 6 

LAN 77 will support efforts to develop and coordinate a service area wide child and adolescent service delivery plan that coordinates services to meet the needs [i] of children excluded from the community or at risk of exclusion.  

 

                   

 

 

 

 

 

         

 

 

 

 

 

        

 

 

 

       

   

                                   

ARTICLE III

 

LOCAL AREA  NETWORK (LAN)

   

Section 1 The purpose of LAN 77 is to implement its mission, to develop annual goals and  objectives for C & A LAN 77; and  to advise and assist the governing body, the Steering Committee. 

 

Section 2 C & A LAN 77 shall  include, but is not limited to, parent-consumers and representatives from the following entities: Comprehensive Community Based Youth Services (CCBYS) agencies, Illinois Department of  Mental Health and Development Disabilities (DMHDD) funded providers, Illinois Department of Children and Family Services (DCFS) funded providers, health providers, Community Youth Services Programs,  Chicago Board of Education representative, DASA funded agencies, private  funded child welfare providers' representatives, and representative  of  youth law enforcement entities.  Any of the aforementioned must reside in or provide services  in LAN 77 or provide services to persons who reside in LAN 77, or be stakeholders who have a vested interest in the community.

 

Section 3  Membership:  

 

3.01 To qualify for LAN  membership a parent-consumer or organization must: meet at least one (1) composition requirement delineated in Article III, Section 2,  attend at least two (2) general  LAN  meetings and  serve on a Standing Committee for at least two  (2)  consecutive meetings.

 

3.02 Membership in C & A LAN 77  may be accomplished by written request to  the Membership Committee by a  qualified parent-consumer or   organization. If the request  is from an  organization, the request  must be on the organization's official letterhead and signed by the organization's representative authorized to enter agreements on the organization's behave.  If the request is from a resident, any written request is sufficient.  

 

3.03 The Membership Committee shall inform potential members of  the LAN's membership requirements; disseminate  membership applications packets; insure that all  LAN required membership documents are corrected completed and returned ; and present the membership application to the next Steering Committee meeting following receipt of completed package.  

 

3.04 The Steering Committee shall review all membership applications to insure that the potential member meets all LAN membership requirements.  The Steering Committee may implement measures to determine if an organization/agency has conducted business in a manner consistent with the LAN's mission statement.  

 

3.05  Those who request  membership must be  elected by a majority vote of  LAN membership present at the meeting in which the membership application is presented.  The membership application must be presented to the LAN within 45 days after submission to the Membership Committee.  The Steering Committee has responsibility for submitting membership application to the LAN for vote.  The LAN's decision is forwarded to the proposed member in writing by the Secretary of the LAN.  

 

3.06 Membership should be reflective of the cultural and ethnic diversity of the Southwest Side.  

 

3.07  More than one representative from an agency/organization may be a  member of  C & A LAN 77  However, each agency/organization representative must meet criteria for membership.

 

3.08

In  cases where an  agency/organization has more than one member in the LAN, that agency /organization  will  receive one vote so as to avoid over-representation from a single agency.  Every effort shall be made to diversify the membership by including representatives from numerous agencies.  

 

3.09 Meetings are open to the community. However, only members can vote,apply for funding initiatives of the LAN or be on a standing committee.

 

3.09 By majority vote of the LAN membership can be terminate if  it is determined that the  member's business or personal conduct is in conflict with the mission of the LAN, is placing the LAN in jeopardy, or is detrimental to the community at large.  The Steering Committee shall have the responsibility to determine if  recommendation for membership termination is in order and presenting the recommendation with  supporting information to the LAN. The Steering Committee may assign to the Membership Committee the authority to investigate issues related to determining if termination should be pursued.

 

3.10  Any person or organization whose application is denied or membership revoked has a right to appeal  that decision to the Steering Committee.

 

Section 4  Membership Responsibilities  

 

4.01 It is the responsibility of each member to become knowledgeable about local needs, services available and existing gap in services.  

 

4.02  To serve on a standing  or  ad-hoc committee.  

 

4.03 To attend general LAN  meetings regularly.

 

4.04 To maintain an interest in and participate on issues coming before the LAN.  

 

4.05 Organization members must commit to ongoing presence via sending qualified representative regardless if their initially selected representative is available to attend.  

 

Section 5:  Code of Conduct

All members of the LAN are expected to conduct his/her professional operations in a manner that is professional, respectful to the client population, and consistent with the LAN's Mission Statement.  Any member found to be providing services or personally behaving in a manner injurious to consumers or their families; or guilty of other unethical practices shall be subject to member termination. 

 

Section 6:  Confidentiality

A LAN 77 is committed to protecting  the confidentiality of records and communications for  all persons who request or receive services from LAN monitored funds. The LAN shall follow all        confidentiality regulations set forth by funders. The Steering Committee shall have responsibility to investigate and review any reported or suspected breech of client confidentiality by a member and recommend corrective action to the LAN.  Breech of client confidentiality may result in membership termination.

 

                       

ARTICLE IV

STEERING COMMITTEE MEMBERSHIP

 

Section 1 Purpose

To serve as the governing body for C & A LAN 77 with input from  the general body of  C & A LAN 77.  The Steering Committee shall have responsibility for oversight of all business of the LAN, monitoring Standing and Ad-hoc Committee operations;  receipt, disbursement and oversight of funds awarded to the LAN ;  insuring that all  funds of the LAN  are  utilized according to funding source guidelines and consistent with the expectations of the LAN.

 

Section 2 The LAN Steering Committee will include at least 15 and not more than 25 members.  It is desired but not mandatory that membership will consist of 1/3 consumers.  Membership may be increased with a 3/4 vote of the general LAN   members.

 

Section 3 Steering Committee Membership:

 

3.01 The LAN 77 Steering Committee must be representative of the general LAN  membership. It shall include representatives of Comprehensive Community Based Youth Services (CCBYS) agencies, Illinois Department of Children and Family Services (DCFS) funded providers, the Chicago Board of Education and  youth law enforcement entities.  In addition representative from each funding source must be included.

 

3.02  To qualify for Steering Committee membership a parent-consumer or organization must first attend at least five (5) of the last 10 regular LAN  meetings in one calendar year,  and serve on a Standing Committee for at least three (3) consecutive  meetings.  

 

3.03 Those who request  membership must be  elected by a majority vote of the Steering Committee membership present at the meeting in which membership is presented.  The decision is forwarded to the proposed member in writing by the secretary of the LAN.

 

3.04  Membership should be reflective of the cultural and ethnic diversity of  the Southwest Side neighborhoods represented.

 

3.05 The members shall be elected for a two (2) year term that can be extended for an additional two (2) years at member's request and majority vote of  the Steering Committee membership.  A nominating committee will be formed in July and elections will take place at the September Meeting.  

 

3.06  Elections shall be staggered with  ½ of the membership up for election or re-election in any given year. After four years, a member must be reelected by the general body of the LAN.  

 

3.07 A member may resign by submitting written notice to the chair.  

 

3.08  A member can be terminated from the Steering Committee if 2/3 of the Steering Committee members determine that the member or member's organization  actions are detrimental to the mission, purpose or goals of  LAN 79 or if they no longer meet the membership requirements listed in  Section 3.09

 

Section 4 Steering Committee Member Responsibilities

 

4.01  It is the responsibility of each member to become knowledgeable about local needs, services available and existing gaps in services.

 

4.02 To serve on a Standing Committee and chair or co-chair a standing or ad-hoc committee as needed.

 

4.03  To regularly attend general LAN and  Steering Committee meetings.

 

4. 04 To maintain an interest and participate on issues coming before the LAN.  

 

 4.05 Organization members must commit to an ongoing presence by sending a qualified representative if  their initially selected representative is unavailable.

 

       

ARTICLE V

 

STEERING COMMITTEE OFFICERS AND DUTIES

   

Section 1 

The officers shall consist of Co-Chairs nominated and elected from the Steering  Committee membership.   The LAN general body must ratify the Co-Chairs, by majority vote of  members present, at the first general meeting following Steering Committee election. 

 

Section 2 

A term is two years.  If  an office becomes vacant, the LAN shall elect a successor to fill the vacancy for the unexpired term of office.  The general election should be held in September.

 

Section 3 No elected officer of the LAN can serve for more than two(2) consecutive terms.

 

Section 4 Co-Chairs Duties

 

4.01   The Chairs shall maintain a current general overview  of the affairs and business of  the LAN.  At least one Co- chairs  shall preside at all meetings of the LAN Steering  Committee.  The Chairs shall be a member ex-officio of all other committees except the Nominating Committee, and shall appoint all committees.  

 

4.02  Assign chairperson and members to Standing and Ad-hoc committees.

 

Section 5 A Secretary shall be appointed and shall keep accurate minutes of all meetings of the LAN and arrange for their distribution to the members.  In the Secretary's absence, the Chair shall appoint a member to act as Secretary and take the meeting minutes.  

 

ARTICLE VI

 

MEETINGS

   

Section 1

The Steering Committee shall meet at least monthly.  By a majority vote, the Steering Committee shall determine a routine meeting schedule that includes the: frequency, date, time and place of  meetings.  

 

Section 2 The general body of the LAN  shall meet at least monthly, with the exception of August and September.  A majority vote to the  LAN  shall determine a routine meeting schedule that includes the: frequency, date, time and place of meetings.  

 

Section 3  LAN meetings shall be chaired by one of the Steering Committee Co-chairs.  

 

Section 4 A quorum for the Steering  Committees and General LAN shall consist of one (1) more than half the voting membership of the respective committees.

 

Section 5 Steering Committee members should attend all meetings.  Any member who misses three consecutive meetings, without just cause, shall be contacted by a representative of  the Steering Committee to determine continued interest in LAN Steering Committee membership.  

 

ARTICLE VII

 

CONFLICT OF INTEREST

No member of the LAN steering committee shall receive a direct or personal fee for service unless that member is part of an involved organization whose fiscal agreement is made and overseen by the LAN Steering Committee.  

 

ARTICLE VIII

PROPRIETARY RIGHTS

 

Materials generated by LAN 77 are the exclusive property of the LAN and cannot be used without the express written consent of the LAN 77 Steering Committee.

 

ARTICLE IX

 

COMMITTEES  

Section 1 The Steering Committee, by majority vote, shall determine the standing committees for the LAN.  A standing committee shall  be considered one whose purpose, focus, responsibilities are determined to exceed one year duration or which is receiving funds from the LAN.

 

Section 2 Every committee shall submit a report written by the chairperson or their designate each month to the Steering Committee.  Committee reports shall be submitted at each regular Steering Committee meeting. 

 

Section 3 Committees can not engage in contracting for services without the explicit approval  of  the Steering Committee.  All request for expenditure of LAN controlled funds must be submitted to the Steering Committee for decision and approval.  Standing or ad-hoc committees can only recommend expenditures.

 

 

ARTICLE IX

 

STANDING COMMITTEES

   

Section 1 Grant Review CommitteeThe Grant Review committee is established to meet the need of the LAN Steering Committee to respond to other agencies, organizations, or governmental units who required the support of the LAN in order to qualify for funding.  The committee will meet when a request is received and evaluate the request for support.  The committee will make a decision and report these to the Steering committee.  The committee will be made up of a least five (5) members with one (1) member being chairperson.  Steering committee members interested in funding, which the Grant Review Committee is considering, will need to excuse themselves from participation and voting.  

 

Section 2 Wrap

 

Section 3 Citizen to Citizen.  The Citizen to Citizen Committee was established to meet the need of the LAN Steering Committee to respond to the community regarding the issue of prevention of abuse and neglect of children and adolescents.  This committee will distribute funding applications, when available, to community agencies, organizations and individuals for programs to prevent abuse and neglect in collaboration with others.  The committee meets when funding is available to review applications and make a recommendation to the Steering Committee.  The monitoring and evaluation of the program is the responsibility of this committee with the help of the Steering Committee.  The Citizen to Citizen Committee consists of at least five (5) members with one being the chairperson.  Reports are presented to the Steering Committee as well as at the general LAN meeting to provide adequate information to the community

 

Section 4 Family Centered Services   This committee shall develop, organize and implement a LAN approved service plan that focuses on impacting the lives of families and children who reside within the communities of the LAN.  The Committee shall monitor these service/program plans to assure quality service delivery by the designated providers in accordance with funding directives. The Family Centered Services Committee is responsible to the Steering Committee of LAN 77.

 

Section 5  Membership Committee   A Membership Committee shall be established to address  membership related issues as determined by  the  LAN.  The Membership Committee shall recruit  or identify  potential new members, receive and process  membership applications; and orient LAN approved new members to the LAN.  All membership documents must be approved by the Steering Committee and LAN.  Membership Committee  responsibilities shall include to:  

 

5.01

Develop  methods and procedures for identifying LAN general meeting attendees who meet membership requirements; as well as means to recruit  individuals and organizations  who meet the LAN composition specifications as described in Article III  Section 2.  

 

5.02 Develop agreement letter/contract which communicate membership terms and agreement between each member and the LAN.  

 

5.03 Develop and maintain membership packet, which shall  minimally  consist of  an application form, an agency/organization commitment letter, and confidentiality agreement form.

 

5.04 Submit to Steering Committee and LAN General Body, candidates for membership with conformation that the candidate meets membership requirements.  

 

5.05 Orient new members to LAN operations and membership responsibilities.  

 

Section 6  Standing Chairperson Responsibilities

 

6.01 Develops a mission statement outlining the parameters of designated sub-committee.

 

6.02  Conducts and chairs sub-committee meetings and informs Steering Committee of meeting times and locations.  

 

6.03 Completes a written monthly report summarizing pertinent sub- committee business and implementation of goals and presents information at Steering and Local Area Network meetings. 

 

6.04  Submits any initiative, budgetary proposals, programs and activities to the Steering Committee for review prior to implementation. 

 

6.05 Provides written information as requested by Steering Committee.

 

6.06 Assigns co-chairperson or designee to perform key functions in Chairperson’s absence.  

 

Ad Hoc Committees

 

These committees may be established when needed by LAN co-chairs, Committees may fulfill such purposes as: studying problem areas and needs related to youth services; to help evaluate community need through a structured needs assessment process as needed; to inform LAN membership of legislation, issues or current trends in service; to  evaluate local community satisfaction with services; to apply for funding and grant applications for the entire LAN; to evaluate requests for support of new programs; and to fulfill other activities related to the work of the LAN.  

 

                          

ARTICLE X

 

FINANCIAL MANAGEMENT AND FISCAL AGENT

 

Section 1  The Fiscal Agent for any LAN sponsored program or service shall be selected by a majority vote of the Steering Committee and presented to the LAN for approval .  Determination is to be based on the prospective agents demonstrated ability to manage resources efficiently and practice sound fiscal principles.

 

Section 2 Fiscal agent(s) must  demonstrate ability and capacity to deliver checks quickly to service providers when approved by the Steering Committee.  

 

Section 3  Fiscal agent(s) shall make reports to the full LAN at each regular meeting regarding the LAN's budget and current levels of expenditures.  

 

Section 4 Fiscal agent(s)  will receive funding dollars and disperse as directed by the LAN Steering committee or other body authorized by the steering committee.  

 

Section 5 The fiscal agent(s) shall prepare an annual written  financial summary report.

 

Section 6   The fiscal agent(s)  shall make recommendations to the Steering Committee  regarding  strategies to address fiscal problems.

 

    

ARTICLE XI

 

AMENDMENTS

Section 1 Proposed amendments to the working agreement may be suggested by any member of the LAN steering committee by submitting the proposed amendment in writing to the Chair within two (2) weeks prior to the next regular meeting.  The Chair shall present the amendment at the next regular meeting and a vote will be taken at the following meeting.  A two-thirds (2/3) vote of the full LAN Steering Committee membership is required for the adoption of any amendment to the working agreement.  

 

 

ARTICLE XII

 

LIABILITY

   

Section 1 The Local Area Network, being an  organization with no legal standing, shall not be held liable for the conduct or service provision of its subcontractors.  Correspondingly, the LAN member agencies or individuals are also not liable for the actions of subcontractors.  Such liability rests with the funding source, such as Illinois Department of Children and Family Services, who fund services monitored or approved by the LAN.

 

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