LAN
33: Responsibilities of the FCS Review Committee
The primary responsibility of the FCS Review
Committee is to review the quarterly reports of the funded agencies and to help
assure compliance with the grant requirements.
Each funded agency is required to submit quarterly
documentation prior to the authorization of funds. The narrative portion of the quarterly report is to be mailed
or faxed to Jane Addams Community Mental Health Center by the first business day of the month following the end of the
quarter, the first of January, April, July, and October.
The remaining statistical and budgetary reports must arrive at Jane
Addams by the 10th of the month following the end of the quarter.
Jane Addams staff will forward copies of the compiled narrative and
statistical information to the chairman of the Review Committee and copies of
the budgetary information to the Regional Office of Education by the 14th
of January, April, July, and October.
The Review Committee convenes a meeting four times
per year to review the reports that have been submitted. If an agency fails to submit the required paperwork and the
information is not available for review, the committee can not recommend that
the funds be authorized for that quarter. Later
paperwork will be reviewed at the next scheduled quarterly review meeting where
funding from the preceding quarter can be authorized.
The Review Committee does not monitor the quality
of the services provided or do cross checks to verify the written material that
is submitted. The committee assumes
all the information provided is accurate and reflective of the good work being
provided in this community.
In the event the committee has a concern regarding
the content of the reports or believes the grant requirements are not being
adhered to, it is the committee’s responsibility to communicate their concern
directly to the funded agency. If
the concern pertains to several agencies, the issue will be presented to the
steering committee and a suggested solution made to help address the concern.
Any recommendation made by the Review Committee will be made by way of a motion
to the Steering Committee.
The committee will be composed of four individuals,
who can not be employed by or serve
on the Board of Directors of a funded agency.
The committee shall elect a chairperson who will serve a two-year term.
In June of each odd calendar year the committee shall elect a new
chairperson. The responsibility of
the chairperson include convening the quarterly meetings and submitting minutes
of their meetings to the Steering Committee and to each of the funded agencies.
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