Madison County Child and Adolescent Local Area Network (#12)
GOVERNANCE PROCEDURES
Article I
Name
The name of the organization shall be the Child and Adolescent Local Area Network #12. The organization shall serve Madison County.
Article II
Mission
The mission of the Child and Adolescent Local Area Network #12 shall be to plan and develop a full array of community-based services to assist children and families to develop in healthy ways. The goals related to this mission are:
- Increase interagency coordination and collaboration in planning, developing, and Delivering services;
- Provide flexible. individualized services tailored to the unique needs off each child and family;
- Contain costs and demonstrate the cost-effectiveness of systems of care;
- Reduce reliance on restrictive treatment environments and out-of-Community/state placements.
Article Ill
Membership
Section 1: Eligibility
Representatives of agencies, individual community members, families, and youth are eligible for Steering Committee membership. Agency shall be defined as: the LAN fiscal agent, a not-for-profit social service agency, a school, a school district, a special education cooperative, a department of local government, a state agency, a business enterprise. Agencies and community members listed on the November, 199 membership list shall be considered charter members, with voting privilege, of the LAN Steering Committee.
Section 2: Voting Membership
To join as a voting member of the Steering Committee, an agency, through, one or more representatives, or a community member shall have attended, within a twelve-month period, a total of three meetings. These meetings may be of the Steering Committee or one or more of the standing committees. To remain a voting member in good standing, a member shall attend, within a twelve-month period, a minimum of three meetings. These meetings may be of the Steering committee or of one or more of the standing committees.
Section 3: Membership Goal
The LAN shall have as a goal a membership which is representative of Madison County.
Article IV
Decision Making and Voting
Section 1: General Guidelines
The Steering Committee is the decision-making body of the Child and Adolescent Local Area Network #12. The Steering Committee shall meet, at a minimum, one a quarter during the year. Written notice of the time, place, and purpose of Steering Committee meetings shall be distributed to all Steering Committee agency and community members in good standing. Such notices shall be provided within a reasonable time period prior to a scheduled meeting. At least ten agencies in good standing must be represented at a Steering Committee meeting in order for official business of the organization to be conducted.
Section 2: Consensus
It is hoped that most decisions will be reached by consensus, through consideration of different points of view, and through an effort to reach an agreement on significant issues, In the event that no agreement can be reached on an issue, the issue shall be decided by a two-thirds vote of the members in good standing present.
Section 3: Community Members
Each member in good standing, present at a Steering Committee of standing committee meeting shall be entitled to one vote.
Section 4: Agency Members
Each agency in good standing, with one or more representatives present at a Steering Committee of standing committee meeting, shall be entitled to one vote by a single representative.
Section 5: Decisions Which Involve Funding
In all Steering Committee business, which involves the award of funds administered through the organization, a two-thirds vote of members in good standing, present shall determine the award of funds. This requirement shall not apply to the wraparound funds and other initiatives in operation prior to the adoption of these governance procedures. Representative of member agencies shall abstain on votes taken on any matter concerning funding for their agency.
Article V
Elected Officers
Section I: Officers
There shall be two elected officers of the organization, "Co-Conveners". Members, in order to serve in office, must meet the eligibility criteria detailed in Article III above.
Section 2: Responsibilities
The collective membership of the Steering Committee shall retain ultimate responsibility for providing sufficient administrative and secretarial support to the Co-Conveners to enable them to fulfill their responsibilities. The Co-Conveners shall Conduct Steering Committee and Executive Committee meetings. The Chair shall be responsible for distributing written notification of Steering Committee meetings, for disseminating information and communications received from Illinois state agencies to Steering Committee members, and for maintaining a written record of Steering Committee business. The Co-Conveners may designate Steering Committee members to assist in the fulfillment of the duties listed herein.
Section 3: Terms of Office
The officers will serve staggered terms of two years commending January 1st. One shall be elected in even years and one in odd years. Any member elected as Steering Committee Chair may serve a maximum of three consecutive terms as Co-Convener.
Section 4: Election of Officers
Following the initial election of officers upon adoption of these procedures, elections shall be held one month prior to the end of the term of office. An ad hoc nominating committee, with representatives from each standing committee, may develop a slate of candidates for office. The officers shall be elected by a simple majority vote of the eligible voting Steering Committee members present when the vote is taken.
Section 5: Vacancy
When a member resigns from an elected officer, or fails to attend more than two consecutive Steering Committee meetings, the Steering Committee may declare a vacancy, and may elect by two-thirds vote, a member who meets the eligibility requirements to serve the remainder of the vacated term.
Article VI
Standing Committees
Section I: Executive Committee
The Executive Committee shall consist of the following members: the elected officers, the chairs of each of the three remaining standing committees, the fiscal agent, and three community members. The Executive Committee shall address issues related to the C & A LAN which arise between Steering Committee meetings, shall serve as refer issues and business matters to appropriate standing committees for action, and shall form ad hoc committees of organization members to address issues as needed.
Section 2: Marketing and Recruitment Committee
The Marketing and Recruitment Committee shall recruit new members of the organization. The Marketing and Recruitment Committee shall provide orientation to C & A LAN activities for new members. In addition, the Committee shall serve as primary liaison between C & A LAN Steering Committee and the community at large. The Committee shall develop and disseminate information about C & A LAN activities to a variety of constituencies: parents, families, service providers, and community institutions such as juvenile justice, education, local government, child care, public health, and family services.
Section 3: Community Planning
The Community Planning Committee shall develop and maintain one year and five-year plans, which prioritize concerns, identify resources, and suggest outcomes and strategies for addressing critical needs of parents and families with children in Madison County. The Committee shall review funding initiatives and guidelines for allocations of funds directed to the C & A LAN, and make recommendations for each ad hoc committee responding to a funding initiative. The Committee shall manage needs assessments, as needed for C & A LAN service area. The Committee shall manage needs assessments, as needed for C & A LAN planning, resource, development, applications for funding, and committee projects.
Section 4: Wraparound Screening and Training Committee
Wraparound Screening and Training Committee shall manage the wraparound initiative of the C & A LAN. The Committee shall establish criteria for referrals for wraparound services, and shall screen referrals to the C & A LAN for wraparound services. The Committees shall maintain a list of trained wraparound facilitators, shall conduct training for wraparound facilitators, and shall provide consultation and assistance for wraparound facilitators. The Committee shall review and approve wraparound plans, and obtain required signatures.
Section 5: Parenting Resource Committee
The Parenting Resource Committee's purpose shall be to involve parents in identifying family and parental services that require improvement by C & A LAN's collaborative programs and projects. The parents shall be representatives from the service areas for families and children consisting of a) Child Welfare b) Health c) Juvenile Court d) Alcohol and Substance Abuse e) Recreation f) Education g) Vocation h) Mental Health.
Section 6: Committee Governance
Each standing committee described above shall choose a Chair or Co-Chairs as determined by the committee, from among its members. Chairs will serve for terms of two years. Chairs may serve a maximum of three (3) consecutive terms.
Section 7: Committee Reports
At each scheduled Steering Committee meeting, the Chair of each standing committee, or the Chair's designee, shall present a brief written report of committee activities undertaken since the previous Steering Committee meeting.
Article VII
Amendments to Procedures
These procedures may be amended by a two-thirds vote of members in good standing present at a Steering Committee meeting. A minimum of ten days prior to a Steering Committee meeting, a written statement of any proposed amendment to these governance procedures shall be distributed to each Steering Committee member in good standing.
Article VIII
Adoption of Governance Procedures
These procedures shall become effective upon their adoption by a two-thirds vote of Steering Committee members.
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